Connecting to a Zoom Meeting from an LCB Classroom

Before you begin, verify you have created the Zoom meeting for the correct date and time. Instructions for creating a Zoom meeting can be found in the Related Knowledge section of this article. When you create the meeting, take note of the Meeting ID and Invite URL as you will need these in the steps below.

Connect Using the Meeting ID

  1. From the podium touch panel, select Video Conf.
  2. If required, enter the passcode.
    • To obtain the passcode, contact the LeBow Tech Help Desk at 215.895.2113.
  3. Using the keypad on the right, select the Home button.
  4. On the confidence monitors in the back of the room, the Polycom menu will appear. Using the Up and Down arrows on that same keypad, navigate to the Join Zoom Session option. To select this option, use the Right arrow key.
  5. Using the number pad, enter the Meeting ID created for your Zoom meeting.
  6. Select the Enter button on the right keypad.


Connect Automatically via Outlook Appointments(where available)

  1. Open Outlook.
  2. Create an appointment in your calendar for the date/time you specified when creating the Zoom meeting.
  3. In the body of the appointment, paste the Invite URL provided by Zoom.
  4. Select the Invite button in the meeting ribbon.
  5. In the To: field, enter the account for your room.
    • All room accounts begin with “ghall” followed by the room number (no spaces).
  6. Select Send to create the appointment with the room.
  7. When your appointment time arrives, the room will automatically connect to your Zoom meeting.


Connect Using the Polycom Calendar

If you have created an Outlook appointment for your Zoom meeting, but the room did not connect automatically, you have the option to connect using a calendar that is stored on the Polycom video conference unit that controls the room connection.

  1. From the podium touch panel, select Video Conf.
  2. If required, enter the passcode.
    • To obtain the passcode, contact the LeBow Tech Help Desk at 215.895.2113.
  3. Using the keypad on the right, select the Home button.
  4. On the confidence monitors in the back of the room, the Polycom menu will appear. Using the Up and Down arrows on that same keypad, navigate to the Calendar option. To select this option, use the Right arrow key.
  5. Use the Up and Down arrows to highlight your meeting.
  6. Select the Enterbutton on the right keypad.