How to Manage a Colleague's Email and Calendar

Before you can manage a colleague’s email or calendar, they must give you access to their mailbox. Please confirm with them before you begin that they have provided such access to you.

Respond to Meeting Requests

  1. Open Outlook.
  2. From the list of accounts in the left pane, select the appropriate Inbox.
  3. Open the meeting request.
  4. Select Accept, Tentative, or Decline.


Send a Meeting Request

  1. Open Outlook.
  2. Select the Calendar icon in the bottom left.
  3. Select the appropriate Calendar.
  4. Select New Appointment.
  5. Complete the meeting request form.
  6. Select Save & Close for individual meetings or Send for meetings with other participants.


Draft an Email on a Colleague’s Behalf

  1. Open Outlook.
  2. Select New Email.
  3. Select the Options tab.
  4. In the Show Fields group, select From.
  5. From the From dropdown, select the appropriate name.
  6. Complete the email.
  7. Select Send.


Reply to an Email

  1. Open Outlook.
  2. From the list of accounts in the left pane, select the appropriate Inbox.
  3. Open the appropriate email.
  4. Select Reply, Reply All or Forward.
  5. Select the Options tab.
  6. In the Show Fields group, select From.
  7. From the From dropdown, select the appropriate name.
  8. Complete the email.
  9. Select Send.