Adding Zoom Meetings to Outlook Calendar Appointments

Before You Begin
You must have the Zoom Outlook Add-in installed on your Microsoft Office 365 account before you can add Zoom meetings to your calendar appointments. To do this please refer to the Adding the Zoom Outlook Add-in to your O365 Account tutorial.

Creating a Zoom Meeting from Scratch

  1. Launch Outlook.
  2. Select the Calendar tile from the bottom left menu.
  3. Select New Appointment from the top ribbon.
  4. Complete the calendar appointment details as desired including Title, Required/Optional attendees, and Start/End times.
  5. Select Add a Zoom Meeting from the Zoom section of the top meeting window ribbon.
  6. Select Send or Save & Close.

Adding a Zoom Meeting to an Existing Calendar Appointment

NOTE: Zoom meetings can only be added to existing appointments you created. They cannot be added to meetings you were invited to.

  1. Launch Outlook.
  2. Select the Calendar tile from the bottom left menu.
  3. Browse to the desired appointment and open it.
  4. Select Add a Zoom Meeting from the Zoom section of the top meeting window ribbon.
  5. Select Send Update or Save & Close.